Terms and Conditions

These Terms and Conditions govern the use of the Stone Play website and participation in the Stone Play initiative, including all associated programs, competitions, events and activities.

By accessing the Stone Play website, registering for activities, submitting content, or attending a Stone Play event, users agree to comply with these Terms and Conditions.

If you do not agree with these terms, you should not participate in the initiative or use the website.

Stone Play is an international civic initiative developed by the Stone Foundation, a non-profit organization dedicated to promoting a more responsible and human-centered understanding of digital transformation.

Stone Play combines sport, culture, and creative expression to help civil society explore the challenges and opportunities of the digital age.

The initiative may include:

• an international virtual competition
• sports tournaments
• cultural performances
• public educational activities
• conferences and discussions
• media and documentary productions
• community engagement programs

Participation in any of these activities is subject to these Terms and Conditions and the specific rules of each edition.

By participating in Stone Play, users acknowledge that they have read, understood, and agreed to comply with:

• these Terms and Conditions
• the Stone Play Charter
• the Official Regulations of the relevant activity
• applicable laws and platform policies

The Stone Foundation reserves the right to refuse participation or remove participants who do not comply with these conditions.

Participation in Stone Play is open to individuals and teams who meet the eligibility requirements of the relevant activity.

Participants must:

• comply with the rules of the competition or event
• respect the values outlined in the Stone Play Charter
• provide accurate information during registration

Certain activities may have additional eligibility requirements such as:

• age restrictions
• team composition rules
• geographic eligibility
• technical submission criteria

Full eligibility conditions are described in the official regulations for each edition.

Participants agree to follow the rules and guidelines applicable to their activity.

In the case of the Stone Play Virtual Competition, participants must:

• create original content
• respect the theme of the current edition
• use the official hashtags or submission methods
• interpret the official Stone Play anthem through music, choreography or artistic performance

Submissions that do not comply with the guidelines may be disqualified.

Each team may submit only one entry per category unless stated otherwise in the official rules.

Participants retain ownership of the original content they create.

However, by submitting content to Stone Play, participants grant the Stone Foundation a non-exclusive, worldwide, royalty-free license to:

• share the content on official platforms
• include it in communication materials
• integrate it into documentaries or compilations
• use it for educational or promotional purposes related to the initiative

Participants confirm that their submissions:

• are original
• do not infringe on third-party rights
• comply with applicable laws

All participation must respect the ethical framework of Stone Play.

The following content is strictly prohibited:

• content inciting violence or hatred
• discriminatory or offensive content
• unlawful material
• political or partisan exploitation of the initiative
• content violating intellectual property rights

The organization reserves the right to remove any content or disqualify participants who violate these standards.

Selection of participants, finalists or winners may be based on criteria including:

• creativity
• alignment with the theme
• quality of expression
• audience engagement
• educational impact

Depending on the activity or edition, selection may involve:

• a jury
• public participation
• or a combination of both

All decisions made by the jury or the organization are final.

The Stone Foundation reserves the right to disqualify participants if they:

• violate the rules or regulations
• submit fraudulent or plagiarized content
• provide false information
• engage in abusive or harmful behavior
• attempt to manipulate voting or engagement systems

Disqualification decisions are made at the sole discretion of the organization.

Some activities may involve participation in a physical Stone Play event.

Participation may require:

• prior registration
• invitation
• or ticket purchase

Participants must follow safety instructions and event guidelines provided by the organizers.

The organization reserves the right to modify the schedule, location, or format of activities if necessary.

Unless explicitly stated otherwise, participants are responsible for their own:

• travel
• accommodation
• transportation
• personal expenses

In certain cases, the organization may invite selected participants or performers and provide logistical support. Such arrangements will be communicated directly by the organization.

Tickets grant access to the activities and experiences included in the Stone Play event.

Ticket holders must comply with event rules and venue policies.

Unless otherwise specified, tickets may be non-refundable or subject to specific refund policies defined at the time of purchase.

During Stone Play events, photography and video recording may take place.

By participating or attending the event, individuals acknowledge that they may appear in photographs, videos, or other recordings.

These materials may be used by the Stone Foundation for:

• communication
• promotion
• documentation
• educational purposes related to the Stone Play initiative

Certain Stone Play activities may have age requirements.

Participants who are under the age of majority in their jurisdiction may only participate with the consent of a parent or legal guardian.

By allowing a minor to participate, the parent or guardian confirms that they accept these Terms and Conditions on behalf of the participant.

The Stone Foundation reserves the right to request proof of parental consent when necessary.

Users agree to use the Stone Play website in a lawful and respectful manner.

Users must not:

• attempt to disrupt or damage the website
• use automated tools to manipulate participation or voting systems
• attempt to access restricted areas without authorization
• upload malicious or harmful content

The organization reserves the right to restrict access to users who violate these rules.

Personal information collected through the website, registration forms, or participation processes will be handled in accordance with applicable data protection laws.

This information may be used for:

• managing participation
• communicating with participants
• organizing the event
• promoting the initiative

For more details, users are encouraged to consult the Stone Play Privacy Policy.

The Stone Foundation shall not be held responsible for delays, modifications, or cancellation of activities resulting from circumstances beyond its reasonable control.

Such circumstances may include, but are not limited to:

• natural disasters
• public health emergencies
• government restrictions
• technical failures
• security issues
• unforeseen operational challenges

In such cases, the organization may adapt the format, schedule, or structure of the initiative.

To the extent permitted by applicable law, the Stone Foundation, its partners, volunteers, and collaborators shall not be held liable for:

• technical issues affecting participation
• loss of data or submissions
• travel or accommodation arrangements
• personal injury or property damage occurring during participation or attendance

Participants and attendees assume responsibility for their participation in the initiative.

Participants agree to indemnify and hold harmless the Stone Foundation, its partners, employees, volunteers, and collaborators from any claims, damages, or liabilities arising from:

• violations of these Terms and Conditions
• infringement of intellectual property rights
• unlawful or harmful behavior during participation

The Stone Foundation reserves the right to modify, postpone, or cancel parts of the Stone Play initiative if necessary due to operational, legal, or safety considerations.

The organization may also update participation rules or program elements as required.

Any significant updates will be communicated through official Stone Play channels.

These Terms and Conditions are governed by the laws applicable in the jurisdiction where the Stone Foundation operates.

Any dispute arising from the use of the website or participation in the initiative shall be handled in accordance with these laws.

These Terms and Conditions may be updated periodically to reflect changes in the initiative, legal requirements, or operational needs.

Users and participants are encouraged to consult this page regularly to ensure they are reviewing the most current version.

The information provided on the Stone Play website is intended for general informational purposes related to the initiative.

While the Stone Foundation strives to ensure that all information presented on the website is accurate and up to date, the organization makes no guarantees regarding the completeness, reliability, or accuracy of the information.

Participation in the initiative, use of the website, or reliance on any information provided is undertaken at the user’s own discretion.

The Stone Foundation shall not be held responsible for:

• errors or omissions in website content
• interruptions or technical issues affecting access to the website
• third-party platforms or services linked from the website
• user-generated content submitted as part of the initiative

External platforms used for participation, payments, ticketing or submissions operate under their own terms and policies.

Stone Play is a public cultural and educational initiative that may include photography, audio recording and video production.

By participating in the initiative or attending Stone Play events, individuals acknowledge that they may appear in photographs, video recordings, livestreams or other media captured during the activities.

Participants and attendees grant the Stone Foundation a non-exclusive, worldwide, royalty-free right to use such materials for purposes related to the initiative, including:

• documentation of the project
• educational materials
• promotional communication
• media publications
• digital and social media distribution

This authorization applies only to uses directly related to the Stone Play initiative and the activities of the Stone Foundation.

Participants who do not wish to appear in recordings may inform the organization in advance where reasonably possible, although complete exclusion from public recordings during large events cannot always be guaranteed.

By accessing the Stone Play website, registering for activities, submitting content, or attending the event, users confirm that they have read, understood, and agreed to these Terms and Conditions.

Participation in Stone Play implies acceptance of these terms as well as the relevant rules and guidelines applicable to the specific activities.